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Your Warranty Work Is Slipping Through the Cracks — Here’s How TaskTag Fixes It
Let me guess:
You’ve got warranty info in a dozen places — and none of them are where you need it when something breaks.
- Serial numbers? Buried in someone’s phone
- Warranty PDFs? Lost in an inbox from last spring
- Registration dates? Maybe on a spreadsheet... if it was ever updated
- And when a client calls about a failed part — it’s detective time 🕵️
If that sounds familiar, you're not alone.
Why Warranty Tracking Fails in Construction Projects
The issue isn’t that your team doesn’t care.
It’s that warranties are invisible — until they’re suddenly urgent.
Right now, warranty info:
- Comes in through texts, emails, and side conversations
- Gets filed “somewhere” (maybe)
- Has zero reminders for expiration or maintenance
- Isn’t tied to the actual job it came from
So when a claim comes up, you’re not solving a problem — you’re digging through digital clutter, hoping you didn’t miss the deadline.
Related Article: Mastering Construction Project Management
Common Warranty Tracking Methods Contractors Use (and Why They Fail)
We went the “organized” route:
- Master warranty spreadsheet
- Color-coded expiration dates
- Cloud folders for warranty PDFs
- Calendar reminders for registration
Sounds good, right?
Here’s what actually happened:
- Field teams didn’t log serial numbers
- Nobody opened the spreadsheet
- Registration deadlines slipped by unnoticed
- PDFs were missing or mislabeled
- Claims got denied because we missed the window
Spreadsheets track data.
They don’t track responsibility.
Related Article: All My Thoughts After 40 Deliveries in the TaskTag Workflow
How TaskTag Warranty Tracker Streamlines Construction Workflows
TaskTag doesn’t just store warranty info — it builds warranty tracking into the actual job.
- Every project has a live “Warranty Log”
- Crews snap and upload details during install
- TaskTag reminds us before anything expires
- Everything’s tied to the project — searchable, shareable, bulletproof
And the best part?
No one has to "remember" anything.
The system does it for them.
Read the Full Guide: Warranty Tracker Workflow
Proven Results with TaskTag’s Warranty Tracker Workflow
Before TaskTag:
- $8k in expired warranty losses last year
- Claims took hours to file
- Clients followed up more than we did
- Office staff spent days chasing paperwork
After TaskTag:
- 100% registration rate
- Claims filed in minutes
- Clients get proactive updates
- Warranty docs live where the work lives
Copy This Warranty Tracker Workflow
We put together a full step-by-step guide for how we track warranties in TaskTag — from install to claim to client handoff.
👉 See the Warranty Tracker Workflow
It’s the exact system we use now — and it works whether you’re managing 5 projects a month or 500.
Get Started with TaskTag Warranty Tracking Today
You already do the work.
You already have the warranty.
You’re just missing the system to make it count.
Stop losing claims.
Stop scrambling for serial numbers.
Stop looking unprofessional when it matters most.
TaskTag makes warranty tracking automatic, visible, and foolproof — so you can focus on work, not paperwork.
Interested in TaskTag? Sign up here or book an onboarding session see how it fits your business. For more comparisons and tips, subscribe to our blog or share this post. Let's keep the conversation going!
