Managing multiple crews across job sites shouldn't feel like herding cats. Whether you're running the best construction management software for small general contractors or scaling up with construction software for large GCs, team organization is the backbone of project success. Today, we're diving deep into TaskTag's Teams feature—your command center for crew coordination.
Before we jump into the how-to, let's address the elephant on the job site: construction teams are complex. You've got your in-house crews, subcontractors, suppliers, and clients—all needing different levels of access and communication. That's why TaskTag's Teams feature isn't just another grouping tool; it's built specifically for how construction actually works.
Pro Tip: Structure teams by trade, project phase, or location—whatever makes sense for your workflow. Many contractors using general contractors software find that organizing by trade (electrical, plumbing, framing) creates the clearest communication channels.
Not everyone needs to see everything. TaskTag lets you control:
This granular control makes TaskTag one of the best construction platforms for builders 2026, especially for companies managing sensitive bid information or working as part of the best preconstruction software 2026 workflow.
Johnson Construction manages five concurrent projects. They structure their teams as:
This setup transforms their contractor time tracking app usage, as each team's hours automatically flow to the right project without manual sorting.
For roofing project management, Summit Roofing creates teams based on project phases:
Each team has customized task templates and communication channels, making their entire operation more efficient than traditional construction time tracking app solutions.
Need your electrical team to coordinate with plumbing? TaskTag's cross-team messaging ensures nothing falls through the cracks. Simply:
Understanding team productivity isn't about micromanagement—it's about optimization. TaskTag provides:
This data transforms your time tracking app for contractors from a simple clock-in system to a powerful insights engine.
Begin with core teams (field, office, management) then expand as you get comfortable. This approach works whether you're using a free time tracking app for contractors or TaskTag's full suite.
Monthly reviews should include:
Once you nail your team structure for a project type, save it as a template. Next time you're starting a similar job, one click sets up your entire team hierarchy.
When you assign a task to a team, every member gets notified. But here's the magic: you can set it so only one team member needs to mark it complete, perfect for "whoever gets there first" scenarios.
Share documents with entire teams instantly. Blueprints for the framing crew, permits for the office team, invoices for management—all organized and accessible based on team membership.
Your construction time tracking app becomes exponentially more powerful when integrated with teams. Track:
Don't create too many teams initially. It's tempting to have a team for everything, but this creates confusion. Start with 3-5 core teams.
Don't forget to update team rosters. When crew members change, update immediately to maintain security and communication accuracy.
Don't use teams as a replacement for proper task assignment. Teams are for collaboration; individual accountability still matters.
Whether you're a small residential contractor or managing large commercial projects, TaskTag's Teams feature adapts to your needs. It's not just about organizing people—it's about creating efficient communication channels that mirror how construction actually works.
The difference between good general contractors software and great software is understanding that construction teams are fluid, project-based, and need flexible yet powerful tools. TaskTag delivers exactly that.
Ready to revolutionize your team management? Here's your action plan:
TaskTag's Teams feature isn't just another checkbox in construction software—it's the foundation for better project outcomes. From the smallest renovation to the largest commercial build, organized teams mean organized projects.
Start building better team workflows today. Your crews will thank you, your clients will notice the difference, and your bottom line will reflect the efficiency gains.