When it comes to managing restoration projects or any type of complex workflow, teamwork is essential. Subcontractors, vendors, and colleagues all play a role in delivering successful outcomes. However, managing these collaborations often comes at a cost—literally. In many platforms, adding each user to your Team incurs a monthly fee, even for those who only need limited project access.
At TaskTag, we believe collaboration should be easy and cost-effective. That’s why we’re excited to introduce Contact Groups, a feature designed to make project management more affordable and efficient.
Contact Groups are a way to add multiple people—such as subcontractors, vendors, or temporary collaborators—to your TaskTag projects without associating them with your Team. This means they can participate in specific projects without using a "seat" on your Team, which would otherwise increase your subscription costs.
Think of Contact Groups as a bridge between full Team members and external collaborators. You can now streamline communication, assign tasks, and share updates with external parties without having to pay per user. It’s collaboration made simple—and economical.
TaskTag’s organizational structure is built for clarity and hierarchy:
While this structure works perfectly for core team members, many companies need a way to engage external collaborators like subcontractors or vendors who don’t require full Team access. This is where Contact Groups come in.
Managing external collaborators can be challenging. Endless group texts, scattered email threads, and manual updates can lead to miscommunication, inefficiency, and higher costs. Here’s how Contact Groups solve these problems:
Let’s say you’re managing a restoration company and working on a new project involving multiple subcontractors. You have five painters, three electricians, and two HVAC specialists who need access to specific project details—but they don’t need to be part of your core Team.
With Contact Groups:
Step 1:
Make sure you form a connection with your three painters: Abby Smith, Oscar Edison and Marvin McKinney.
Step 2:
You create a "Painters" Contact Group and add all five painters.
Step 3:
Assign the "Painters" group to the restoration project they’re working on. They now have access to relevant tasks, updates, and photos for the project—without incurring additional costs for seats.
Using Contact Groups in TaskTag is easy:
At TaskTag, we know that collaboration shouldn’t come with a hefty price tag. Contact Groups empower you to involve the right people in your projects without overextending your budget. Whether you’re managing restoration projects, construction sites, or other workflows, this feature is designed to make your work smoother, simpler, and smarter.
Ready to see how Contact Groups can transform the way you collaborate? Log in to TaskTag and start creating Contact Groups today. Not a TaskTag user yet? Book a demo to learn how we can help you streamline your projects and reduce costs.