Why TaskTag’s Timesheet Tracker is a Must-Have for Contractors

Keep crew hours accurate and effortless with a dedicated timesheet tracker workflow in TaskTag. Log hours through location-tagged check-ins — all within your existing project workflows. No extra apps, no added friction. This guide will show you how to build a simple, integrated system that brings transparency, accountability, and ease to time tracking on every job.

Who this is for: Project managers, foremen, field crews, and admins who need to track labor hours across active job sites — without using a dedicated time-tracking system.

What this solves: Most time tracking tools are either manual (pen & paper, text messages) or too complex (dedicated apps that crews resist). TaskTag simplifies it: workers check in and out by sharing their location in the job’s existing chat, tagging it to the project or task. It’s lightweight, location-verified, and fits into the workflows teams are already using.

Common Construction Time Tracking Challenges That Cost You

Time tracking is one of the most broken workflows in the field:

• Crews forget to log their hours
• Foremen are stuck collecting and submitting everyone’s time
• Dedicated time tracking apps are too clunky or get ignored
• Admins have to reconcile scraps of info across texts, calls, and spreadsheets
• There’s no way to verify where and when a worker actually checked in

This leads to:

• Inaccurate payroll
• Lost billable hours
• Frustrated crews and admins
• No accountability or paper trail

The Smart Way to Track Labor Hours with TaskTag

With TaskTag, you can:

• Use the existing project and chat group to keep all warranty communication centralized
• Create a dedicated task for each warranty issue
• Include photos, description, assignment, and schedule
• Share the task with the client as a viewer — so they’re informed but not overwhelmed
• Keep all updates, comments, and signatures timestamped and organized
• Resolve the issue professionally — with full documentation for your records

Step 1: Set Up Your Project with a Job Site Location

Every project you manage in TaskTag (like 'Smith Residence', 'Elm St Apartments') should include a physical address.

This enables TaskTag to confirm if a crew member’s shared location matches the job site.

Example:

• Project: Elm Street Apartments
• Address: 1223 Elm St, Dallas, TX, 75025

This adds location verification to check-ins.

If you don't already have a project for your jobs, go ahead and make one.

Step 2: Clock In from the Field Using Location Sharing in TaskTag

Crews don’t need a new app. They just:

• Open the chat for the project (e.g. Elm Street Apartments)
• Tap “Share Location”
• Add the project hashtag (e.g. #Elm_Street_Apartments) or tag a specific task

This creates a GPS-verified clock-in, automatically tied to the project or task.

Step 3: Clock Out and Record Work Hours Instantly

At the end of the shift:

• Open the same project chat
• Tap “Share Location” again
• Tag the same project or task

TaskTag calculates the hours worked between the two pins.

Step 4: Export Accurate Timesheets for Payroll and Billing

From the admin view, you can:

• Export a timesheet for a specific project (e.g. 'Smith Residence')
• Or export a global timesheet across all your active projects

The export includes:

• Worker name
• Clock-in and clock-out times
• Total hours worked
• Project/task tagged
• Whether the location matched the jobsite

Real Example: TaskTag Timesheet Entry from the Field

Project: Elm Street Apartments

Worker: Juan D.

Best Practices for Contractor Timesheet Accuracy and Accountability

Use your existing project chats for all check-ins

No need for separate threads or tools

Ensure jobsite address is accurate

So TaskTag can verify location matches

Tag check-ins properly

Always include project or task name for attribution

Encourage daily check-in/out habit

Foremen can remind crews during morning huddles

Export timesheets weekly for payroll

Keeps data current and accurate

Assign one admin to review reports for discrepancies

Prevents errors before they hit payroll

Final Checklist Before Submitting a TaskTag Timesheet

• [ ] Jobsite address added to each project
• [ ] Workers trained to check in/out via location pin
• [ ] Check-ins tagged to correct project or task
• [ ] Admin reviews and exports timesheets
• [ ] Location matches verified before sending to payroll

How TaskTag Timesheets Improve Project Profitability and Crew Management

No new app needed — Crews are already using TaskTag

Accurate, location-verified hours

Saves time for foremen and admins

Protects against time fraud or disputes

Links labor to specific projects/tasks for cost tracking

Works across your existing workflows — selections, punch, warranty, and now timesheets too

“Time tracking shouldn’t feel like another job. TaskTag makes it part of the job — naturally.”

Frequently Asked Questions (FAQs)

1. How does TaskTag track time for construction workers in the field?
TaskTag uses location-based check-ins through the project chat, allowing workers to clock in and out by simply sharing their location. This ensures accurate time logs without needing a separate time tracking app.

2. Can I export timesheets from TaskTag for payroll or billing purposes?
Yes, TaskTag allows you to export detailed timesheet reports anytime. These exports are perfect for payroll, invoicing, and end-of-week reporting—making admin work fast and accurate.

3. What if a worker forgets to clock in or out?
If someone forgets to clock in or out, project admins can manually update the timesheet entry based on communication records or jobsite logs. TaskTag also tracks all activity in the project chat to help verify time entries.

Next Guide: Safety Tracker Workflow