Replace scattered files and endless follow-ups with one TaskTag workflow that tracks everything.
You’ve got jobsite photos dialed in. But when it comes to sharing plans, specs, and updates, it’s a mess:
- Photos in CompanyCam
- Files sent via email or Dropbox
- Follow-ups in text or group chat
- No idea who saw what — or when
CompanyCam is great for seeing the work. But coordinating it? That’s where it falls short.
Related Article: A Day in the Life of an Office Manager
The Problem with Vendor File Sharing: No Context, No Tracking, No Proof
Most vendor file sharing still looks like this:
- Email threads with 12 attachments
- Dropbox links that expire or get lost
- Group chats with “see attached”
- Zero proof of who downloaded what
This leads to:
- Work done off outdated plans
- Constant “did you get my email?”
- Rework from version confusion
- Wasted time playing file detective
Related Article: Mastering Construction Project Management
TaskTag’s Vendor File Sharing Workflow: Built for Organized Construction Projects
TaskTag gives you a central place to:
- Upload files directly to projects or tasks
- Tag vendors with @mentions
- Track what was sent, when, and to whom
- Keep every update in one thread
- Confirm delivery without asking twice
How to Share Vendor Files in TaskTag: Step-by-Step Guide
- Create a Project
Example: Westside Remodel – Vendor Pack
- Upload Files
PDFs, specs, drawings — all in one place.
- Create a Task
Example: Vendor Packet – Final Set
Add a checklist and notes for version control.
- Tag Vendors
@ABC Electric – new panel layout attached.
They get notified, and it’s logged automatically.
- Track Delivery
See who was tagged, what was sent, and when.
Benefits of TaskTag’s Vendor File Sharing Workflow for Construction Teams
✅ Faster vendor coordination — no more “resend that”
✅ Fewer delays from outdated info
✅ Proof of delivery for every file
✅ Less rework and confusion
✅ Hours saved each week on admin
Start Using TaskTag for Vendor File Sharing Today
Photos capture the work.
TaskTag coordinates it.
👉 Use the Vendor File Sharing Workflow Now
Interested in TaskTag? Sign up here or book an onboarding session see how it fits your business. For more comparisons and tips, subscribe to our blog or share this post. Let's keep the conversation going!