CompanyCam for Submittals: Limitations Contractors Should Know

Why TaskTag Is the Best Submittal Tracking Software for Contractors

Looking for a CompanyCam Alternative for Submittal Management?

If you’re using CompanyCam to manage submittals, you’re not alone.
A lot of contractors try to track approvals by uploading PDFs, taking photos of stamped documents, and leaving comments.

But when it comes to:

• Tracking which submittal version is final
• Knowing who approved what and when
• Sharing only the right files with the right people

…CompanyCam starts to break down.

That’s why teams are switching to TaskTag’s Submittal Tracker Workflow — a smarter, structured way to track submittals from upload to approval.

👉 See the full Submittal Tracker Workflow

Why Submittals Don’t Work Inside CompanyCam (and Why People Try Anyway)

CompanyCam is great for jobsite photos and documentation.
It’s fast, visual, and easy to use — which is why people try to make it work for submittals.

But submittals aren’t just static documents.
They’re live decisions that involve multiple stakeholders, versions, deadlines, and consequences.

Here’s what usually happens:

Related Article: Top 5 Alternatives to CompanyCam

TaskTag Submittal Tracker Workflow: How It Solves Construction Pain Points

TaskTag is built for workflow, not just storage.

Every submittal becomes a task with:

• Attached files (initial, markup, final)
• Assigned reviewers and vendors
• Threaded comments and clarifications
• Role-based access control
• Timestamps on every upload and approval
• A “complete” state that signals: this is the approved version

Unlike CompanyCam, TaskTag is built for collaboration, not just documentation.

Related Article: TaskTag vs CompanyCam 

TaskTag vs CompanyCam: Submittal Tracking Features Compared

Related Article: Punchlist comparison of TaskTag vs CompanyCam

Case Study: How TaskTag Prevents Costly Submittal Mistakes

What used to happen in CompanyCam:

• Vendor emails PDF → PM uploads it → Architect replies by email
• Field team checks CompanyCam, sees an older version
• Wrong product gets installed → $12,000 mistake

What happens now in TaskTag:

• Task: Submittal – HVAC Equipment
• All versions uploaded directly to the task
• Architect comments, uploads stamped approval
• Task marked “complete”
• Field team builds from the final, approved version — no confusion

How to Set Up TaskTag Submittal Tracker in 20 Minutes

Use the Submittal Tracker Workflow to:

• Create a submittals project
• Add a task for each submittal package (HVAC, Lighting, etc.)
• Assign reviewers and vendors
• Upload your files
• Track approvals and mark tasks complete
• Keep it all searchable, timestamped, and organized

Set up takes under 20 minutes, and your whole team can access it from anywhere.

Who Should Use TaskTag for Submittal Tracking?

• General Contractors
• Project Engineers
• Architects & Consultants
• Subcontractors & Vendors
• Anyone managing submittals in commercial or mixed-use construction

Why TaskTag Is the Smarter Choice for Submittal Management

CompanyCam helps you capture what’s happening.
But it’s not built to manage what’s supposed to happen.

TaskTag gives you structure, clarity, and control — so your team always knows:

• What’s approved
• Who approved it
• When it happened
• And where to find it

Start with the Submittal Tracker Workflow — and finally stop guessing.

Interested in TaskTag? Sign up here or book an onboarding session see how it fits your business. For more comparisons and tips, subscribe to our blog or share this post. Let's keep the conversation going!